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Request for Statement of Qualifications: Resident Project Representative (RPR) Services

REQUEST FOR STATEMENT OF QUALIFICATIONS 

Resident Project Representative (RPR) SERVICES

 

 

The Harrison County Utility Authority (HCUA) is requesting Statement of Qualifications to provide independent, third-party RPR inspection for HCUA construction projects to ensure contractor compliance with contracts, plans, and specifications.  Projects may include, but are not limited to, construction inspection/testing of storm water systems, water supply, wastewater collection and treatment facilities including municipal storm water, water and wastewater treatment plants, pipelines, storage facilities, and pump stations.  

 

OVERVIEW:

 

HCUA intends to utilize independent, third-party resident inspection services for its construction projects, as determined in the best interests of HCUA.  HCUA is seeking to pre-qualify one or more firms to provide these services on a project-by-project basis, as determined in the best interests of HCUA.  HCUA reserves the right to negotiate contract form and rates with pre-qualified firms.  Pre-qualification is not a guarantee of work and project assignments will be only made when determined to be in the best interests of HCUA.  Project assignments will be made through the issuance of task orders under the negotiated contract.  Upon issuance of an assigned task order, the RPR will be working in conjunction with the HCUA Project Manager, the design engineer and the HCUA-hired testing firm(s) to insure the construction of the assigned project is performed in accordance with the contract documents.  

 

The contract period for issuance of task orders shall not exceed two (2) years, although the performance of work under these task orders may exceed the two-year period.  To insure the independence of the inspection services that may be performed on behalf of HCUA, any firm(s) selected for prequalification and who execute a contract for the performance of third party inspection, shall be ineligible to perform engineering design services (either as a prime engineer or as a subcontractor to another firm) on any HCUA project during the two year contract period, even if no task orders are assigned.

 

SUBMITTAL REQUIREMENTS:

 

Eight (8) copies of the Statement of Qualifications (SOQ) must be delivered to the HCUA offices at 10271 Express Drive, Gulfport, MS 39505.  Submittals must be received by HCUA no later than noon, Wednesday, July 11, 2018.

 

 

 

Submittals must include the following:

 

  • Overview of the firm, including its qualifications and ability to perform the duties described below in the State of Mississippi.
  • A list of key personnel (including their RPR experience, qualifications and proposed hourly rate) who are anticipated to be performing RPR work that may be assigned through this qualification process.
  • Summary of key personnel’s project experience within the past 5 years, including any experience with providing third-party inspections and/or testing services. Project experience should include experience of the firm, as well as experience of its identified key personnel. 
  • A description of how the firm would propose to staff and provide the required third-party inspection services on an as-requested basis.
  • Confirmation that, if selected, the firm has the ability to provide insurance requirements, as deemed appropriate by HCUA.

 

DUTIES:  (Duties may include, but are not limited to the list below)

 

Role

 

  • Serve as the HCUA field-representative for its assigned construction project(s). This role will be a part of the HCUA’s construction project team which shall include HCUA’s design engineer, the HCUA Project Manager and any/all testing firms assigned to the project.
  • Conduct field inspection of the construction progress, including documentation by photos, videos and daily/weekly inspection reports.
  • Insure compliance with conditions of project-required permits.
  • Communicate with HCUA’s Project Manager, design engineer, testing firm and/or contractor, as appropriate.
  • Work with contractors, HCUA staff, testing firms and design engineers to implement and coordinate proposed improvements.
  • Represent HCUA at project-related meetings, such as pre-construction conference, construction progress meetings, etc.
  • Perform all work duties and activities in accordance with Authority policies, procedures and safety practices.

 

Review

 

  • Prior to initiation of construction, review and become knowledgeable of construction plans, specifications, project-related permits (Stormwater, wetlands, MDOT, DMR, etc.), all easements/property constraints and all contract documents (including RFP, addendums, successful bid proposal, etc.).
  • Review shop drawings, submittals, procedures, reports. memos, status reports, contractor's claims and all project-related correspondence between the architect/engineer, testing agencies, the OWNER, the contractor, and others.
  • Conduct weekly review of contractor's project schedule for accuracy and compliance.
  • Review construction plans/specs and perform field reviews for inquiries and requests for correction/interpretation of project design. Advise design engineer (in writing) of such requests and provide input based upon field review/assessment.  Obtain direction, as warranted, and support design engineer in the communication of the response to such requests.
  • Review contractor pay requests for accuracy and recommendation, including verification of work construction progress, as well as verification of stored materials and equipment.
  • Review contractor’s as-built drawings and report necessary changes/discrepancies to contractors and design

 

Records

 

  • Prepare and maintain accurate, written daily records of inspection observations, inspection findings, construction progress, communications, test results, locations of new and existing buried utilities, and quantities used.
  • Establish and maintain at the HCUA office, all construction files, submittals, daily reports, and contractor daily reports.
  • Establish and maintain all Engineers’ reports which include submittals, approvals, correspondence, pay requests, change orders, meeting minutes, supplemental instructions, sketches, Requests for Information (RFI), Requests for Changes (RFC), and all correspondence between the architect, engineer, testing agency, the contractor and the Owner.
  • Establish and maintain all Testing Agency correspondence, supplemental instructions, reports and sketches.
  • Establish and maintain all Contractors reports which include submittals, correspondence, supplemental instructions, sketches, Requests for Information (RFI), Requests for Changes (RFC), and all correspondence between the Owner, the architect, engineer, testing agency, and the contractor.
  • Prepare, maintain and manage project photographic records, including but not limited to: preconstruction photos and videos; photos and videos of job site, construction progress and noteworthy issues to document and record.   All photos and videos shall provide pertinent info on the date/time, the photographer and the location on the project site.
  • Compose and submit to Design Engineer and HCUA Project Manager, weekly status reports, weekly percentage completion reports, and daily reports to include: project conditions, architectural/engineering communication and direction, temperatures, weather conditions, general conditions and activities, site work, subcontractors and personnel, hours worked, description of work performed, equipment used, verbal discussions and oral instructions, phone conversations, visitors to site, job requirements, photos, videos, delays, etc..
  • Maintain complete set of plans and specifications at the project site, including any/all addendums and/or change orders to plans and specifications.
  • Collect and record GIS field data, as required for Authority records and future 811 Locate Requests.
  • Review and maintain all project permit-related records.

 

Inspection

 

  • Check and verify all materials stored on and off site for payment (as well as materials

used in site construction) against submittals and check/verify the installation of

materials and equipment.

  • Verify contractor compliance with plans and specifications.
  • Provide daily site inspections to ensure compliance with approved plans, specifications, permits and applicable laws and regulations.
  • Inspect quality and suitability of construction materials and construction procedures for compliance with contract documents.
  • Measure and record pay quantities.
  • Report non-compliance with contract requirements to the contractor’s authorized site representative, the design engineer and the OWNER.
  • Observe construction in progress to ensure safety of Authority staff, Contractor personnel, and the general public, and reports hazards to the contractor’s authorized site representative and the design
  • Participate in inspections for Substantial Completion and Final Project Acceptance.
  • Prepare and distribute to all parties, a punch list developed during Substantial Completion Inspection.
  • Verify satisfactory completion/resolution of all punch list items prior to Final Project Acceptance.

 

Support/Coordination

 

  • Perform support for contract administration activities to include: review contractor pay requests and provide recommendations to design engineer; review/communicate to design engineer on contractor requests for information; and review/communicate to design engineer on project change orders.
  • Coordinate in the field with clients/owners, design engineer, contractors, consultants, local public agencies and regulatory agencies.
  • RPR shall be responsible for the scheduling/coordination of contract-required 3rd-party testing/inspections, to insure that project testing is conducted in accordance with construction contract documents. Any additional testing - if deemed necessary by design engineer, OWNER or RPR - shall also be scheduled and coordinated by the RPR.
  • Coordinate with design engineer and HCUA Project Manager to maintain complete project records.
  • Schedule and coordinate with all parties for Substantial/Final Completion inspections, as well as any other meetings that may be required throughout the project.

 

Communications

 

  • Take immediate steps to communicate potential hazards or problems and to notify responsible individuals and agencies of potential hazards;
  • Communicate to design engineer and Authority project manager, public requests and complaints concerning scope of work in progress and anticipated completion time frames.

 

QUALIFICATIONS:

 

Key personnel assigned to perform RPR duties must have the following minimum qualifications:

 

  • Minimum of 3 years construction experience with a background that includes general civil infrastructure construction inspection and testing. (Completed educational course work in a related field (such as civil engineering, construction engineering technology, surveying, etc.) may be substituted for experience, subject to HCUA approval of education time and applicability.)
  • General understanding of the construction of storm water, water and wastewater facilities, pipelines, pump stations, tanks, wells, etc., including the civil, mechanical, electrical, and plumbing systems associated with each.
  • Ability to read and understand construction plans, specifications, and related contract documents.
  • Ability and willingness to enforce rules and contract requirements.
  • Comprehensive knowledge of construction materials, construction techniques, and specifications.
  • Comprehensive knowledge of the principles, practices, materials, and equipment typically used for municipal utility construction projects.
  • Comprehensive knowledge of construction safety hazards and precautions.
  • Knowledge of drafting and field survey methods and procedures.
  • General understanding and familiarity with water and wastewater treatment equipment and materials.
  • Thorough knowledge of materials testing methods (used in civil utility construction projects), materials laboratory testing instruments, and testing procedures.
  • Ability to evaluate the work of contractors and construction workers, as the work relates to requirements of contract plans and specifications.
  • Ability to communicate effectively (both oral and written) and maintain effective working relationships with contractors, engineers, owner representatives, public agency personnel, regulatory personnel and the general public.
  • Ability to prepare through, accurate and reliable reports containing engineering and construction designs and terminology, findings, conclusions and recommendations.
  • Ability to document and record construction activities through photos, video and written reports.
  • Ability to work efficiently, effectively, and accurately.

Firm must have the following:

 

  • Licensed engineer, registered in the State of Mississippi, with at least 5 years’ experience in the construction administration of civil infrastructure projects must be assigned to manage the HCUA contract.

 

Any questions to this Request shall be directed, in writing, to:

 

ATTN:    Donald Scharr, P. E.

               Executive Director

 

Harrison County Utility Authority

10271 Express Drive

Gulfport, MS 39505

 

FAX (228)868-8751

 

 

 

Request for Bids: Elevated Generator at the Bay Shore Lift Station

ADVERTISEMENT FOR BIDS

 

Elevated Generator

Bay Shore Lift Station – D’Iberville

HARRISON COUNTY UTILITY AUTHORITY

HARRISON COUNTY, MISSISSIPPI

 

 

 

The Harrison County Utility Authority will receive sealed Bids for Elevated Generator – Bay Shore Lift Station, D’Iberville, MS until 2:00 PM, local time, Friday, July 20, 2018 at 10271 Express Drive, Gulfport, Mississippi 39503 at which time the Bids will be publicly opened and read aloud.

 

The Work includes the construction of an Elevated Generator at the Bay Shore Lift Station in D’Iberville, Harrison County, Mississippi.

 

Bids are to be addressed to the Harrison County Utility Authority, 10271 Express Drive, Gulfport, Mississippi 39503 and shall be marked "Sealed Bid for Elevated Generator – Bay Shore Lift Station, D’Iberville, MS”

                                                                                                                                                                       

Bidding Documents may be examined and/or obtained from the Issuing Office which is Seymour Engineering, Inc., 925 Tommy Munro Drive, Suite G, Biloxi, Mississippi 39532.

 

All documents required for bidding purposes must be obtained from Seymour Engineering 925 Tommy Munro, Suite G, Biloxi, Mississippi 39532 upon payment of $150.00 non-refundable fee.  Bidders who submit a Bid must be a Plan Holder of record at the issuing office.  Bids from Bidders who are not on the Plan Holders List may be returned as not being responsive.

 

Bids shall include a certified check or bank draft payment to the order of Harrison County Utility Authority, negotiable U.S. government bonds (at par value), or a satisfactory Bid bond executed by the Bidder and an acceptable surety, in an amount equal to five percent (5%) of the total bid. If a bid bond is used, it must be signed or countersigned by a Mississippi Resident Agent of a surety company qualified and authorized to do business in the State of Mississippi in accordance with the laws of the State of Mississippi. In addition, said bond must be signed by the bidder. Any bid bond which does not contain these requirements shall be considered non-conforming and shall be rejected.

 

All bids submitted in excess of $50,000 by a prime or subcontractor to do any erection, building, construction, repair, maintenance or related work, must comply with Section 31-3-21, Mississippi Code of 1972, by having a current Certificate of Responsibility from the State Board of Public Contractors. The scope of work for this project shall require a Contractor to be appropriately classified through the MSBOC.  The current Certificate of Responsibility Number SHALL be indicated on the exterior of the sealed bid envelope before it can be opened.

 

Resident contractors shall, in accordance with the laws of the State of Mississippi, be granted preference over non-residents in the award of the contract in the same manner and to the same extent as provided by the laws of the state of domicile of the non-resident.  A non-resident contractor shall attach to his proposal a copy of his resident state’s current law pertaining to such state’s treatment of non-resident contractors.  Any bid submitted by a nonresident contractor which does not include the nonresident contractor’s current state law shall be rejected and not considered for award.

 

 

 

ALL BIDS SUBMITTED FOR $50,000 OR LESS SHALL BE SO MARKED ON THE EXTERIOR OF THE SEALED BID ENVELOPE.

 

The Harrison County Utility Authority reserves the right to reject any or all Bids, to waive any technicality, and to accept any Bid which it deems advantageous. All Bids shall remain subject to acceptance for 60 days after the time set for receiving Bids.

 

Contract award shall be made based on the lowest responsive, responsible Bid.

 

All Bidders must comply with all Federal, State, and City Equal Employment Opportunity laws and regulations which prohibit discrimination in employment regarding race, creed, color, sex, or national origin.

 

All taxes are the responsibility of the successful Bidder unless specifically exempted in the Bidding Documents.

 

A prebid meeting will be held at 10:00 AM on Monday, July 9, 2018, at the offices of Seymour Engineering, 925 Tommy Munro Drive, Suite G, Biloxi, Mississippi.  Bidders are strongly encouraged to attend.  ENGINEER will transmit to all prospective Bidders of record such Addenda as ENGINEER considers necessary in response to questions arising at the meeting. Oral statements may not be relied upon and will not be binding or legally effective.

 

The Seymour Engineering project manager is Shawn Wozencraft, P.E. and can be contacted at Seymour Engineering, Inc., 925 Tommy Munro Drive, Suite G, Biloxi, Mississippi, 39532, (228) 385-2350 Ext. 118 regarding the project.

 

Published by the authority of the Harrison County Utility Authority.

 

                                                              Donald Scharr, P.E.

                                                              HCUA, Executive Director